Terms of Service

Last Updated: November 21, 2024

1. Agreement to Terms

By accessing or using matmgr.com (the "Service"), operated by w3MediaLabs, LLC ("Company," "we," "us," or "our"), you agree to be bound by these Terms of Service ("Terms"). If you disagree with any part of these Terms, you may not access the Service.

Eligibility: You must be at least 18 years old to create an account. Accounts created by minors must be created and managed by a parent or legal guardian.

2. Account Registration and Responsibilities

Account Creation

• You must provide accurate, complete, and current information during registration
• You are responsible for maintaining the confidentiality of your account credentials
• You are responsible for all activities that occur under your account
• You must notify us immediately of any unauthorized use of your account
• We reserve the right to refuse registration or terminate accounts at our discretion

Account Types

• Tournament Organizer: Create and manage competitions
• Academy Owner: Register students, manage academy profile
• Judge: Score matches and competitions
• Coach: Register competitors, view results

3. Use of Service

Permitted Use

You may use the Service to:

• Organize and manage martial arts tournaments
• Register competitors for competitions
• Generate brackets and manage scoring
• Display competition results and brackets
• Communicate with other users regarding competitions

Prohibited Use

You agree NOT to:

• Violate any applicable laws or regulations
• Infringe upon the rights of others
• Upload malicious code, viruses, or harmful software
• Attempt to gain unauthorized access to the Service or other accounts
• Interfere with or disrupt the Service or servers
• Use automated systems (bots, scrapers) without permission
• Impersonate another person or entity
• Harass, abuse, or harm other users
• Use the Service for any illegal or fraudulent purpose
• Collect or store personal data of other users without consent
• Reverse engineer, decompile, or disassemble the Service

4. Content and Intellectual Property

Your Content

• You retain ownership of content you upload (tournament data, competitor information, etc.)
• By uploading content, you grant us a license to use, store, and display it as necessary to provide the Service
• You represent that you have the right to upload all content and that it does not violate any laws or third-party rights
• You are responsible for all content you upload and its accuracy

Our Intellectual Property

• The Service, including software, algorithms, design, logos, and content, is owned by w3MediaLabs, LLC
• Protected by copyright, trademark, and other intellectual property laws
• You may not copy, modify, distribute, or create derivative works without written permission
• Any feedback or suggestions you provide may be used by us without compensation

5. Payment Terms

Pricing and Fees

• Some features may require payment of fees
• All fees are in U.S. Dollars unless otherwise stated
• Fees are non-refundable except as required by law or stated in our refund policy
• We reserve the right to change pricing with 30 days' notice

Billing and Payments

• Payment information is processed securely through third-party payment processors
• You authorize us to charge your payment method for applicable fees
• You are responsible for all applicable taxes
• Failure to pay may result in suspension or termination of service

6. Tournament Management and Disputes

Tournament Organizer Responsibilities

• Ensure accurate tournament information and settings
• Resolve disputes between competitors, coaches, and judges
• Comply with applicable martial arts organization rules and regulations
• Maintain appropriate insurance and liability coverage
• Ensure safe venue and competition conditions

Dispute Resolution

• We are not responsible for disputes between users
• Tournament organizers are responsible for resolving scoring disputes
• We provide tools but do not make final determinations on competition outcomes
• Users agree to resolve disputes directly with each other

7. Privacy and Data Protection

Your use of the Service is also governed by our Privacy Policy. By using the Service, you consent to the collection and use of information as described in the Privacy Policy.

Public Information

• Competitor names, academy affiliations, and bracket placements are public information
• Results and brackets may be displayed publicly at events and online
• By registering competitors, you consent to this public display

8. Disclaimers and Limitations of Liability

Service Provided "AS IS"

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO:

• Warranties of merchantability, fitness for a particular purpose, or non-infringement
• Warranties that the Service will be uninterrupted, secure, or error-free
• Warranties regarding the accuracy or reliability of any information obtained through the Service

Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW:

• We shall not be liable for any indirect, incidental, special, consequential, or punitive damages
• Our total liability shall not exceed the amount paid by you to us in the 12 months preceding the claim
• We are not liable for any injuries, accidents, or incidents occurring at tournaments
• We are not responsible for user content, actions, or decisions made using the Service
• We are not liable for losses due to service interruptions, data loss, or security breaches

9. Indemnification

You agree to indemnify, defend, and hold harmless w3MediaLabs, LLC, its officers, directors, employees, and agents from any claims, damages, losses, liabilities, and expenses (including legal fees) arising from:

• Your use of the Service
• Your violation of these Terms
• Your violation of any rights of another person or entity
• Your content uploaded to the Service
• Tournaments you organize using the Service

10. Termination

Termination by You

• You may terminate your account at any time by contacting support
• Upon termination, your right to use the Service ceases immediately
• We may retain certain data as required by law or for legitimate business purposes

Termination by Us

We may suspend or terminate your account immediately, without notice, for:

• Violation of these Terms
• Fraudulent, abusive, or illegal activity
• Non-payment of fees
• Any reason at our sole discretion

11. Dispute Resolution and Arbitration

Governing Law

These Terms are governed by the laws of South Carolina, United States, without regard to conflict of law provisions.

Arbitration Agreement

Any dispute arising from these Terms or the Service shall be resolved through binding arbitration, except:

• Claims in small claims court (if eligible)
• Claims for injunctive or equitable relief

Class Action Waiver: You agree to resolve disputes individually and waive the right to participate in class actions.

12. Changes to Terms

We reserve the right to modify these Terms at any time. We will notify you of material changes by:

• Posting the updated Terms on this page
• Updating the "Last Updated" date
• Sending email notification (for significant changes)

Your continued use of the Service after changes constitutes acceptance of the updated Terms.

13. Miscellaneous

Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and w3MediaLabs, LLC regarding the Service.

Severability

If any provision of these Terms is found to be unenforceable, the remaining provisions will remain in full effect.

Waiver

Our failure to enforce any right or provision of these Terms will not be considered a waiver of those rights.

Assignment

You may not assign or transfer these Terms without our written consent. We may assign our rights without restriction.

Force Majeure

We are not liable for delays or failures due to circumstances beyond our reasonable control.

14. Contact Information

Questions about these Terms? Contact us at: